City of Palmdale PlanetBids: Complete Vendor Registration & Bidding Guide 2025
Master the City of Palmdale PlanetBids system with our comprehensive guide. Learn vendor registration, bid submission strategies, and winning tips for Palmdale municipal contracts in the Antelope Valley.
Palmdale PlanetBids Overview
Quick Facts: City of Palmdale Procurement
Annual Contract Value:
$150M+
Active Vendors:
2,000+
Average Monthly Opportunities:
20-35
Portal URL:
pbsystem.planetbids.com/portal/10459
The City of Palmdale utilizes PlanetBids as its primary e-procurement platform, managing over $150 million in annual contracts across construction, public works, professional services, and infrastructure projects. As one of the fastest-growing cities in Los Angeles County with a population exceeding 170,000, Palmdale offers substantial opportunities for contractors in the aerospace, residential, and commercial construction sectors.
Antelope Valley Growth Hub
Palmdale is the aerospace capital of California, home to Northrop Grumman, Lockheed Martin facilities, and Air Force Plant 42. The region experiences significant infrastructure investment driven by population growth and defense industry expansion.
Construction & Public Works
- • Street and highway improvements
- • Water and sewer infrastructure
- • Parks and recreation facilities
- • Public building construction
- • Airport-related projects
Professional Services
- • Engineering and design services
- • Environmental consulting
- • Planning and development
- • Construction management
- • Traffic and transportation studies
- Transportation Infrastructure: Major road widening and intersection improvement projects
- Water System Upgrades: Expanding capacity for growing population
- Parks Development: New recreational facilities and park improvements
- Palmdale Regional Airport: Terminal and facility enhancements
- High-Speed Rail Preparation: Infrastructure supporting future California HSR station
Vendor Registration Process
- Navigate to pbsystem.planetbids.com/portal/10459
- Click "Register" in the top menu
- Select "Vendor Registration"
- Complete the registration form with:
- • Legal business name and DBA
- • Federal Tax ID (EIN) or SSN
- • Business type and structure
- • Primary contact information
- Create a unique username and secure password
Required Business Information:
- Business licenses (City of Palmdale or Los Angeles County)
- Insurance certificates (General liability minimum $1M)
- California Contractor's license (if applicable)
- DIR registration number (required for public works)
- Small Business or Local Business certifications (if applicable)
Select NIGP commodity codes that match your products and services. Palmdale uses these codes to notify vendors of relevant opportunities.
Pro Tip: Given Palmdale's growth trajectory, include codes for both new construction and infrastructure rehabilitation. Transportation and utility work are consistently in demand.
After registration submission, expect verification within 2-5 business days. The City may contact you to verify documentation or request additional information.
Note: While awaiting verification, you can browse current opportunities but cannot submit bids until your account is fully approved.
Finding Bid Opportunities
| Category | Typical Value Range | Frequency |
|---|---|---|
| Street/Road Construction | $500K - $15M | Bi-monthly |
| Water/Sewer Infrastructure | $200K - $10M | Monthly |
| Building Construction | $1M - $20M | Quarterly |
| Professional Services (A/E) | $50K - $1M | Monthly |
| Maintenance & Repair | $25K - $500K | Weekly |
| Parks & Recreation | $100K - $5M | Bi-monthly |
- Log into your PlanetBids account
- Select "Bid Opportunities" from the menu
- Use filters to narrow by category or date
- Click opportunity titles for full details
- Download bid packages and specifications
- Navigate to "My Account" settings
- Select "Notification Preferences"
- Choose categories and commodity codes
- Set email frequency (daily recommended)
- Save preferences to activate alerts
Better Alternative: ConstructionBids.ai
While monitoring PlanetBids directly works, ConstructionBids.ai aggregates Palmdale opportunities alongside Los Angeles County, other Antelope Valley agencies, and thousands more—giving you a single dashboard for all your bid tracking needs.
- AI-powered matching surfaces relevant Palmdale opportunities
- Single platform for Antelope Valley and LA County bids
- Never miss addenda or deadline changes
Bid Submission Requirements
Required Documents
- Completed bid form (all fields)
- Bid security (typically 10% for public works)
- Contractor's license documentation
- DIR registration verification
- Subcontractor list (required for most projects)
Additional Requirements
- Non-collusion affidavit
- Insurance certificates
- Experience/qualifications statement
- References (typically 3-5 similar projects)
- Drug-Free Workplace certification
- Submit early: Allow at least 2 hours before deadline for upload issues
- File formats: PDF preferred for all documents; check size limits (typically 50MB)
- Verify upload: Download and verify your submission before deadline
- Late submissions: System automatically locks after deadline—no exceptions
Evaluation Criteria
Most construction contracts are awarded to the lowest responsive, responsible bidder meeting all specifications.
Responsiveness Factors:
- • All required forms completed correctly
- • Bid security included and valid
- • Proper licensing and DIR registration
- • All addenda acknowledged
- • No material deviations from specs
Professional services (A/E, consulting) are evaluated based on qualifications per California law.
Typical Criteria:
- • Relevant experience: 25-35%
- • Technical approach: 20-30%
- • Team qualifications: 20-25%
- • Past performance: 15-20%
- • Local experience advantage
Palmdale values supporting local businesses and the Antelope Valley economy. While no formal preference exists for construction bids, local businesses benefit from:
- Familiarity with local conditions (desert climate, soil conditions)
- Established relationships with city departments
- Faster response times for pre-bid meetings and site visits
- Understanding of Antelope Valley growth patterns
Compliance Requirements
All public works projects over $1,000 require compliance with California prevailing wage laws.
Contractor Obligations:
- • DIR registration (mandatory)
- • Certified payroll submission
- • Wage rate compliance
- • Apprenticeship requirements
Documentation:
- • Weekly certified payroll reports
- • Fringe benefit statements
- • Apprentice certifications
- • Labor compliance records
Contractors working in Palmdale must account for the Antelope Valley's unique desert environment:
- Temperature Extremes: Summer temps regularly exceed 100°F; plan for heat-related work restrictions
- Soil Conditions: Expansive soils require special foundation and paving techniques
- Wind Events: High wind conditions may impact scheduling and safety
- Water Conservation: Dust control and water usage regulations apply
| Coverage Type | Minimum Amount | Notes |
|---|---|---|
| General Liability | $1,000,000 per occurrence | $2M aggregate typical |
| Auto Liability | $1,000,000 combined | All owned/hired vehicles |
| Workers' Comp | Statutory limits | $1M employer's liability |
| Professional Liability | $1,000,000 (if applicable) | For A/E services |
Winning Strategies
Palmdale is one of California's fastest-growing cities. Successful contractors position themselves for both immediate opportunities and long-term relationships.
- • Track development projects and anticipate supporting infrastructure needs
- • Build relationships with developers and architects active in the area
- • Consider establishing local presence or partnerships
- • Stay informed about aerospace industry expansion plans
Pre-bid meetings often reveal important site-specific information about Palmdale's unique conditions.
- Some meetings include mandatory site walks—missing them disqualifies your bid
- Desert projects often have unique access and staging constraints
- Network with city staff and understand project priorities
- Schedule wisely: Account for extreme heat and potential weather delays
- Soil expertise: Demonstrate understanding of expansive soil challenges
- Dust control: Include robust dust mitigation in your approach
- Worker safety: Emphasize heat illness prevention protocols
Palmdale's growth trajectory means steady opportunities for reliable contractors.
- • Deliver quality work on time—reputation matters in a growing market
- • Engage with local business organizations and chambers
- • Consider hiring locally to demonstrate community commitment
- • Track infrastructure master plans and position for future projects
Resources & Support
Engineering Division
(661) 267-5300
38250 Sierra Highway
Finance/Purchasing
(661) 267-5100
City Hall: 38300 Sierra Highway
PlanetBids Support
support@planetbids.com
(818) 992-1771
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